Migrating Legacy system data to SAP B1

Organizations, whether it is small or big rely on enterprise business solutions to utilize their resources and business strategies to good effect. The capabilities and benefits of such applications are immense and will surely help companies gain a competitive advantage in the business they are in.

Often, we have seen companies struggle with age-old legacy systems that have become obsolete long ago. Some companies will be still using basic accounting systems which would have been sufficient for them a few years ago, but as the company grew, it would be really difficult to manage the business processes through it. Modern Enterprise Resource Planning solutions like SAP Business One in UAE enables organizations to adopt new business models and meet their customer expectations. This cloud-based platform is a great tool if you are looking to migrate from your legacy applications.

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    What are the challenges?

    Many business experts have said that the information data a company possess is their biggest asset. Often what puts off companies from moving their data from a legacy system to a modern enterprise solution is the risk associated with it. We have seen many top management people often worry about how to protect, leverage & manage data that is already existing in their legacy system for years, and for some even decades! The volume of data to be transferred will be massive and based on our experience we have undertaken projects to fetch data from multiple data sources, sometimes even multiple legacy systems, spreadsheets, PDFs and database sources. If not managed well, these data can cause a great headache for the organization.

    The overdependency on a legacy system can sometimes lead to reluctance to change as well. Some employees also would not like to go through the whole studying process once again as and when a new system is adopted. For some companies, sometimes an overhaul of skillset and infrastructure will be required to adopt new systems.

    What are the Best Practices in Migrating your Legacy System Data to SAP ERP in UAE?

    It is extremely important to have the migration process smooth and more importantly secure. All the historic data should be fetched from the legacy systems for audit purposes. Manual Entry is certainly the most time consuming of all the processes. The financial data, order-based data, transactional data, and complete data regarding your assets, clients, suppliers, vendors, etc can be entered manually. We don’t see this as a best practice as it can lead to potential errors and eat up a lot of your time en route.

    Let’s take a look at some of the best practices we follow in migrating legacy system data to SAP B1

    Electronic transfers are touted to be faster as they can migrate a large volume of data in a short time and without the need or minimal intervention of humans.

    How does Data Transfer Workbench work?

    SAP B1 offers a migration tool called Data Transfer Workbench (DTW) which enables easy, swifter and smooth transfer of data from your legacy system into SAP B1. The tool can incorporate data from all your key business domains and departments, as well as all your resources, assets and order based data and quickly transfer into SAP B1 in minimal systems using a wizard interface. There are various excel file templates for importing data from any legacy sources. This tool helps you map your legacy data into SAP B1 through a structured approach and also ensures that none of your crucial information is lost and you get a good return on your investment.

    ERP data migration can be quite a challenge if not planned properly and moreover if it is not through a proper tool. SAP B1 is a robust ERP solution in UAE that can help make this transition a smooth and secure one. As a listed partner of SAP B1, our expert consultants at HLB HAMT can assist you in this transition from legacy systems to SAP B1.

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