Role of Payroll outsourcing in improving Data security and Confidentiality
HLB HAMT Payroll Team
Data Security is the practice of protecting digital information from unauthorized access, corruption or theft throughout its entire lifecycle. It involves deploying tools and technologies that enhance organizations visibility into where its critical data resides and how it is used.
Majority of the payroll outsourcing firms are obliged to comply with certain regulatory and international compliance laws that deal with data security. For this, they implement certain measures and procedures to safeguard the data; the prominent ones are;
- Enhanced security for workstations, servers and storage space
- Encryption protocols
- Specific security policies
- Confidentiality clauses to ensure best practices for data protection
- Acquiring certifications
Customers look for certified providers while outsourcing their payroll services and that is the reason why organizations with major ISO certifications is the first preference for companies while outsourcing. These certifications ensure security of data, quality of services and customer satisfaction. Let’s discuss about some of these certifications which will certify the best practice in data security, quality of service, risk management, etc.
The ISO 9001:2015 is the certification for quality management system of an organization which ensures the quality of services and that the entity is all for customer satisfaction. This certification is a salient factor to carry out businesses globally. ISO 9001: 2015 focuses on fulfilling the needs of the clients in the best possible way by providing high-quality products and services. Some of the major benefits of ISO 9001:2015 are;
- Consistent results
- Great problem-solving abilities
- Substantial return on investment (ROI)
An ISO 9001:2015 certified company will have the correct procedures in place to manage any problems and the standard also ensures that entities evolve and discover novel methods of addressing various types of issues.
The ISO 9001:2015 Certification is only given to companies that have efficient management systems; hence it goes without saying that all their services and products fulfill the highest level of international standards.
ISO 27001 is the international standard for “Information Security Management System” (ISMS). The ISO 27001:2015 enables organizations to secure data and information of any kind, be it financial information intellectual property, employee details or information provided by third parties. ISO 27001 is the sole standard that can be independently certified to cover people, process and technology.
The objective of ISO 27001 is to safeguard three aspects of information:
- Confidentiality: only the authorized persons can access information.
- Integrity: only the authorized persons can edit/modify the information.
- Availability: authorized people must be able to access information whenever they require
ISAE 3402 certification issued by the International Auditing and Assurance Standard Board (IAASB) lets the firms to have their own control policies and procedures assessed and verified by an independent party. This helps in scopes for improvement in different operational segments.
ISAE 3402 protects shareholders and the general public from accounting errors and unlawful practices. The standard helps in the strengthening and improvement of risk management and ensures transparency of the control framework.
Well, it might be tough to ensure data confidentiality if your organization is handling payroll of your employees. As they have certain other core functions to focus on, payroll work might seem taxing and they may not be able to give the attention it requires. This is one of the major reasons why organizations prefer to outsource their payroll process.
HLB HAMT offers secure and trusted payroll services and is ranked as one of the leading payroll service providers in UAE. The company has been serving local and multi-national companies for years now. HLB HAMT is certified in ISO 9001:2015: Quality Management Systems, ISO 27001:2015: Information Security Management and ISAE 3402, Type II: Process Management.
The process of payroll in UAE is a little complicated and time-consuming; hence it is always recommended to outsource your company’s payroll function. Outsourcing payroll in UAE will ensure the assistance of a team of trained payroll professionals and it frees up the time of the organization, helping them focus on other projects that add value to their business.
One should be extra vigilant while selecting their payroll provider, as payroll data is highly sensitive, and one should opt for a provider that can ensure high levels of data security.
As a leading payroll outsourcing company, HLB HAMT can help solve your payroll complexities through customized strategies. We take care of our clients’ entire payroll cycle that includes preparation of payroll reports, processing salary payment with WPS compliance, accrual management including Gratuity, pension funds, an online portal for accessing payslips, and many more. Our leadership team spends the necessary hours in every project, ensuring our clients get refined consulting services to take your business forward. HLB HAMT provides payroll in UAE, Bahrain, Qatar, Saudi Arabia, Kuwait, and Oman.
To know more about our payroll process, click here
Whilst every effort has been made to ensure the accuracy of this information, HLB HAMT will not accept any liability arising out of errors or omissions. Please note that this blog is not all-inclusive. Our guidance is designed only to give general information on the issues/topics covered. It is subjected to change and not intended to be a comprehensive summary of all laws which may be applicable to your situation, treat exhaustively the subjects covered, provide legal advice, or render a legal opinion.
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