Benefits of Employee Self Service Portal

Muhammed Naseer

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HLB HAMT - Accounting Firm in UAE
Phone:- +971 4 327 7775
Mobile:- +971 50 205 9540
Email:- dubai@hlbhamt.com

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    Employee Self-Service Portal (ESS) is a web-based module that gives employees access to their personal records and employment-related information. Employee Self-Service portal enables employees to manage their own HR and payroll-related information and reduces their dependence on the HR department. It has made the lives of employees and HR professionals much easier. The importance of an ESS portal to an organization has become vital, with the current trend of working from home or remotely due to the Covid-19 pandemic.  With remote working, and the technological improvements made on ESS applications, the acceptance and use of ESS has become wide. The need for paper-based HR functions has now become obsolete, with all employee management functions now found on ESS.

    Now, employees can access all the information related to leaves, salaries, and reimbursement details at their fingertips.

    Popular Modules of ESS portal

    • Employee Leave Management
    • Employee Profile Management
    • Loans and Advances applications
    • Report Center
    • Role Delegation
    • Edit Info portal
    • Proxy Requests
    • Configurable Approval Workflow
    • Configurable User Rights management
    • Team View and Calendar View
    • To-Do Lists
    • Alerts and Notification
    • Online Payslip
    • Exit Interview
    • Online Employee clearance
    • Expense claim Management
    • Business Travel claim
    • Air Ticket\ Leave Passage
    • School Fees reimbursement
    • Letters and Certificates
    • Over Time\ Time Sheet

    These are some of the major characteristic of the ESS portal in UAE;

    1. User-friendly and effective
      The employees can submit requests for vacation, travel, or other reimbursements and requests for leave. ESS portal completely removes the need to email multiple people for applying leaves or submitting paper forms. Once employees make the request via the ESS portal, managers can approve/ disapprove the request instantly which makes it easier for both parties. A username and password is all that takes for you to view and update personal details instantly and securely.
    2. Transparency of information
      ESS portal promises transparency of information as all employee details will be found there and one can check its authenticity anytime. Information on salary revisions, pay history, employment history, and information regarding leave balances, attendance, etc. can be accessed anytime and anywhere.
    3. Enhanced Data Security
      In the past when all the details related to salaries of the employees and other sensitive data were saved in papers, security was a concern. But now, with ESS portals, the question of security does not arise. Only relevant people can access data and that too only if they have the correct login credentials.
    4. Reduces errors
      There are fewer chances for errors and data inaccuracies and even if it occurs it can be rectified immediately. When employees get an opportunity to enter and evaluate their own information subject to approval from concerned HR, errors can be avoided.
    5. Reduced labor and time
      With the help of ESS, portal tasks can be completed much more quickly than traditional paper-based or person-to-person systems. The time employees spent on internal phone calls and meeting the HR department to enquire about various payroll-related stuff can be significantly reduced. Not just employees, the HR department can also concentrate on other corporate management decision-making processes as they will not have employees approaching them for every minor work/ enquiry.
    6. Can share company updates
      ESS portal can be used to share any news/ update related to the company and employees instantly. Changes in company policy, company schedule of holidays, events, and other important dates can be communicated to employees via the ESS portal.

    HLB HAMT offers Software as a Service ESS solution in UAE for all kinds of business, via subscription. The advantage of using our ESS portal is that your company will require no investment in IT infrastructure. Our service requires no minimum period, no exit fees, and only requires making monthly subscriptions.  The Employee Self Service by HLB HAMT is a state-of-the-art web-based interactive portal providing users with a convenient, secure, and user-friendly platform to perform HR tasks quickly without complicated forms or additional assistance.

    Payroll Process

    The process of payroll in UAE is a little complicated and time-consuming; hence it is always recommended to outsource your company’s payroll function. Outsourcing payroll in UAE will ensure the assistance of a team of trained payroll professionals and it frees up the time of the organization, helping them focus on other projects that add value to their business.

    One should be extra vigilant while selecting their payroll provider, as payroll data is highly sensitive, and one should opt for a provider that can ensure high levels of data security.

    As a leading payroll outsourcing company, HLB HAMT can help solve your payroll complexities through customized strategies. We take care of our clients’ entire payroll cycle that includes preparation of payroll reports, processing salary payment with WPS compliance, accrual management including Gratuity, pension funds, an online portal for accessing payslips, and many more. Our leadership team spends the necessary hours in every project, ensuring our clients get refined consulting services to take your business forward. HLB HAMT provides payroll in UAE, Bahrain, Qatar, Saudi Arabia, Kuwait, and Oman.

    To know more about our payroll process, click here

    Disclaimer:
    Whilst every effort has been made to ensure the accuracy of this information, HLB HAMT will not accept any liability arising out of errors or omissions. Please note that this blog is not all-inclusive. Our guidance is designed only to give general information on the issues/topics covered. It is subjected to change and not intended to be a comprehensive summary of all laws which may be applicable to your situation, treat exhaustively the subjects covered, provide legal advice, or render a legal opinion.

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    Varun R Chandra
    Varun R Chandra
    07:38 25 Apr 21
    HLB Hamt is highly recommended! They have the quality of services that would satisfy your needs. I'm glad I found them.
    Giuseppe Assi
    Giuseppe Assi
    06:20 31 Jan 21
    I HAD A GOOD EXPERIENCE WITH HLB HAMT DUBAI. THEY HAVE A VERY PROFESSIONAL TEAM, GOOD QUALITY OF SERVICES, GOOD VALUE... FOR PRICE.I RECOMMEND THIS COMPANY.read more
    Mohamed Sheriff
    Mohamed Sheriff
    16:16 28 Jun 20
    Experience with HLB Hamt in audit experience is great pleasure. They deploy well qualified accounts team for audits.... And the amount of checking they perform give the management of the company confidence that internal controls are well in place. We are glad to see they have high standard of audit practices.read more
    218141 JOSEPH THOMAS
    218141 JOSEPH THOMAS
    16:20 23 Jun 20
    Professionally managed firm with commitment to the engagements taken. My company and its group are assigning our... requirements for last 12 years to HLB and we don’t have any negative remarks on any assignments.read more
    PMI
    PMI
    07:14 23 Jun 20
    In my opinion, HLB Hamt is one of the best professional firms in UAE after big4. Excellent client service, professional... and competent staff and timely delivery are their strength. Over the years they have developed the infrastructure and skill set to handle multiple verticals ie, audit, tax services, consulting, IT support etc.Wishing HLB Hamt team all the very best.read more
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    RAVI CHOKSI
    08:28 21 Jun 20
    Thank you Team HLB hamt...Your internal auditing team put the good amount of time and inputs in helping the... organisation making considerable improvements throughout the organisational working structure and helps in building the better business.Thanks.read more
    Maharajan Subramaniam
    Maharajan Subramaniam
    18:17 06 Jun 20
    High-Performing IT Teams, I'm impressed with the knowledge level of their deputed staff, audit procedures, and... checklist adopted. Mr. Vimal especially understand the requirement and provide solution not only technical feasibility and also considered budgeting. We’re confident in their abilities.read more
    Mohammed L
    Mohammed L
    08:07 05 Jun 20
    We have been working closely with them on payroll services for quite sometime.They provide very professional... services,experts in domain and excellent support. Would recommend them.Cheers.read more
    ROY ROSHAN VIVIAN
    ROY ROSHAN VIVIAN
    06:32 04 Jun 20
    Very professional team. Vimal has always given us good solution advice for various Software and IT Infra projects. We... are very Extremely satisfied working with him and his team. Wishing them success.read more
    Basil Daniells
    Basil Daniells
    05:55 03 Jun 20
    I have worked with HLB as a partner of Sage for about 2 years, they were dedicated to the success of the partnership... and kept aligned with the business plan that was agreed between our two companies. They are always ready to go the extra mile for a customer and don’t shy away from challenging circumstances. Keep up the good work and wish you all the success in the future.read more
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    Amar Kashyap
    19:28 02 Jun 20
    Team of well qualified and organised professionals. Their reports are not based on numbers first they will understand... their client and their business. They are highly recommended and trust worthy.read more
    Radz de Jesus
    Radz de Jesus
    16:03 02 Jun 20
    We're glad to have found HLB Hamt to conduct the IT audit and risk assessment for our organization. We have learned a... lot from their team during that first project. And since then, we've continued to be in touch with them. Mr. Vimal especially is very good at presenting technical concepts in simple yet interesting ways that non-IT and business people alike would easily catch. We are very happy with the professionalism and quality of service they provide. They leave their clients nothing short of satisfied. Highly recommended.read more
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