Benefits of Employee Self Service Portal
Employee Self-Service Portal (ESS) is a web-based module that gives employees access to their personal records and employment-related information. Employee Self-Service portal enables employees to manage their own HR and payroll-related information and reduces their dependence on the HR department. It has made the lives of employees and HR professionals much easier. The importance of an ESS portal to an organization has become vital, with the current trend of working from home or remotely due to the Covid-19 pandemic. With remote working, and the technological improvements made on ESS applications, the acceptance and use of ESS has become wide. The need for paper-based HR functions has now become obsolete, with all employee management functions now found on ESS.
Now, employees can access all the information related to leaves, salaries, and reimbursement details at their fingertips.
Popular Modules of ESS portal
- Employee Leave Management
- Employee Profile Management
- Loans and Advances applications
- Report Center
- Role Delegation
- Edit Info portal
- Proxy Requests
- Configurable Approval Workflow
- Configurable User Rights management
- Team View and Calendar View
- To-Do Lists
- Alerts and Notification
- Online Payslip
- Exit Interview
- Online Employee clearance
- Expense claim Management
- Business Travel claim
- Air Ticket\ Leave Passage
- School Fees reimbursement
- Letters and Certificates
- Over Time\ Time Sheet
These are some of the major characteristic of the ESS portal in UAE;
- User-friendly and effective
The employees can submit requests for vacation, travel, or other reimbursements and requests for leave. ESS portal completely removes the need to email multiple people for applying leaves or submitting paper forms. Once employees make the request via the ESS portal, managers can approve/ disapprove the request instantly which makes it easier for both parties. A username and password is all that takes for you to view and update personal details instantly and securely.
- Transparency of information
ESS portal promises transparency of information as all employee details will be found there and one can check its authenticity anytime. Information on salary revisions, pay history, employment history, and information regarding leave balances, attendance, etc. can be accessed anytime and anywhere.
- Enhanced Data Security
In the past when all the details related to salaries of the employees and other sensitive data were saved in papers, security was a concern. But now, with ESS portals, the question of security does not arise. Only relevant people can access data and that too only if they have the correct login credentials.
- Reduces errors
There are fewer chances for errors and data inaccuracies and even if it occurs it can be rectified immediately. When employees get an opportunity to enter and evaluate their own information subject to approval from concerned HR, errors can be avoided.
- Reduced labor and time
With the help of ESS, portal tasks can be completed much more quickly than traditional paper-based or person-to-person systems. The time employees spent on internal phone calls and meeting the HR department to enquire about various payroll-related stuff can be significantly reduced. Not just employees, the HR department can also concentrate on other corporate management decision-making processes as they will not have employees approaching them for every minor work/ enquiry.
- Can share company updates
ESS portal can be used to share any news/ update related to the company and employees instantly. Changes in company policy, company schedule of holidays, events, and other important dates can be communicated to employees via the ESS portal.
HLB HAMT offers Software as a Service ESS solution in UAE for all kinds of business, via subscription. The advantage of using our ESS portal is that your company will require no investment in IT infrastructure. Our service requires no minimum period, no exit fees, and only requires making monthly subscriptions. The Employee Self Service by HLB HAMT is a state-of-the-art web-based interactive portal providing users with a convenient, secure, and user-friendly platform to perform HR tasks quickly without complicated forms or additional assistance.
The process of payroll in UAE is a little complicated and time-consuming; hence it is always recommended to outsource your company’s payroll function. Outsourcing payroll in UAE will ensure the assistance of a team of trained payroll professionals and it frees up the time of the organization, helping them focus on other projects that add value to their business.
One should be extra vigilant while selecting their payroll provider, as payroll data is highly sensitive, and one should opt for a provider that can ensure high levels of data security.
As a leading payroll outsourcing company, HLB HAMT can help solve your payroll complexities through customized strategies. We take care of our clients’ entire payroll cycle that includes preparation of payroll reports, processing salary payment with WPS compliance, accrual management including Gratuity, pension funds, an online portal for accessing payslips, and many more. Our leadership team spends the necessary hours in every project, ensuring our clients get refined consulting services to take your business forward. HLB HAMT provides payroll in UAE, Bahrain, Qatar, Saudi Arabia, Kuwait, and Oman.
To know more about our payroll process, click here
Whilst every effort has been made to ensure the accuracy of this information, HLB HAMT will not accept any liability arising out of errors or omissions. Please note that this blog is not all-inclusive. Our guidance is designed only to give general information on the issues/topics covered. It is subjected to change and not intended to be a comprehensive summary of all laws which may be applicable to your situation, treat exhaustively the subjects covered, provide legal advice, or render a legal opinion.
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